ZapInventory

Start by connecting every storefront, marketplace, and wholesale portal you sell through. Pull in your items, supplier records, and current on‑hand counts, then map shelves, bins, and warehouses. Use barcode or RFID scans to reconcile starting quantities and capture serials or lot/expiration data as you go. Create saved views with filters like “low stock by location,” “unavailable but selling,” or “high margin and fast movers,” so your team opens the day on the right priorities. If you run multiple facilities, define transfer rules and lead times between sites, and set user permissions so buyers, pickers, and managers each see the tools they need.

Plan replenishment with real numbers, not guesses. Forecast demand by channel and location, factor vendor lead times and minimums, and let the system draft purchase orders with recommended quantities. Approve POs in one click, email vendors or push through their portal, and track confirmations, ETAs, and partials. Add pre‑ and post‑contract tasks—samples, compliance docs, or QC checks—so nothing slips. When goods arrive, receive by scan, flag discrepancies, and auto‑allocate landed costs (freight, duty, fees) to update true item costs. Putaway suggestions route stock to the best bin, and a transfer queue moves surplus from slow sites to hot zones without overbuying.

Orders flow in automatically from every channel. Reserve stock the moment an order lands, prioritize by promise date, and launch pick waves by zone, route, or carrier. Scanning validates each pick to prevent mis‑ships, while packers see dimensional data to choose the right box. Compare live carrier rates, print labels, and send tracking with branded notifications. If you’re short, split the order, backorder remaining units, or route a dropship from a vendor. Build kits and bundles on the fly—components deduct correctly, and assembled items get new SKUs and barcodes. Handle RMAs with reason codes, triage to refurbish or scrap, and restock by serial or lot to keep traceability intact.

Tighten control week by week. Monitor turns, dead stock, and aging by location to free tied‑up cash. Track margins with accurate, rolling costs and surface items eroding profit. Run recall drills by lot or serial in seconds and export contact lists for outreach. Schedule cycle counts without shutting the floor, assign by aisle, and reconcile variances with a full audit trail. Tailor price lists for key accounts or channels, and sync to carts and marketplaces. Use the mobile app for counts, picks, and transfers right on the floor. Plug into accounting and analytics via native integrations or webhooks, then automate alerts for low stock, missed ETAs, or orders stuck in pick—so you act before customers ever notice.